Join AXCS
This page describes how to pay AXCS for your MWC Lodging Deposit or any other payments due for the coming MWC trip.
--> Please read the descriptions next to each payment method carefully so you understand things like payment processing fees completely.
--> Please note terms on all Lodging Balance payments at the bottom of this page.
Check Via Postal Mail
You can pay via a check/money order payable to AXCS and send via postal mail to AXCS. The trip deposit paid with a check/money order is $750 per person ($1,500 for a couple). Mail your check (payable to AXCS) to:
AXCS
PO Box 604
Bend, OR 97709
NOTE: Please be aware of the risk of postal mail theft with a check in the mail. If you choose this payment method, take whatever precautions you can to "disguise" your check package. Writing with a gel pen seems to be a good tip to discourage theft.
New for AXCS in 26/27!!! On-line Payment Using Zeffy
You can now pay via on-line credit/debit card payment using Zeffy.
https://www.zeffy.com/en-US/ticketing/mwc2027-tromso-lodging-package
This is a new payment option for AXCS that is specifically-designed for non-profits. With the Zeffy system, the processing fees you pay are determined by YOU the payer (similar to tipping at a restaurant).
1.) The Zeffy platform is pretty easy to navigate and you do not need an account to use it. On the first page you select how many deposits to pay.
2.) Then on the 2nd page you fill out the typical name/email info.
ONE VERY IMPORTANT ITEM TO KNOW AT THIS POINT!!!!!!!!!!!!!!!!
Below your personal info and above where you put in your credit/debit card info ("Summary" box) please note the info about keeping "Zeffy free to American XC Skiers" and a dropdown menu box that shows 9-11% with a cash amount listed (% and amount depends on how many deposits you pay for). This is the OPTIONAL processing fee amount and you have the power to adjust the "suggested" amount they list (which is much too high given other online options!).
Use the arrow in the drop down menu to go to "OTHER" -- and you can put in any amount you wish (yes, including $0.00).
Please understand that it would be very foolish for any AXCS member to add to the deposit more than 2% in OPTIONAL processing contributions!!! This translates to $15 for a single deposit and $30 for a two person deposit.
3.) Once you have "corrected" the optional amount of fees added and you've added your card info, the transaction processes securely using known banking systems. The charge will also appear on your credit card statement as a modified version of American XC Skiers.
On-line Payment Using PayPal (buttons down below)
The final payment option is to pay via on-line credit/debit card payment using PayPal — being aware that PayPal credit/debit card processing fees automatically add roughly 2.2% to the total amount you pay.
To do the credit/debit card on-line option, follow these steps:
1.) Click on the "Buy Now" button below based on whether you want to pay a deposit for 1 or 2 people.
2.) In the next screen, most people will select the "Pay with Debit or Credit Card" option (bottom oval shaped button). Alternatively, if you regularly use a PayPal account to pay for things, you are welcome to log-in and use that option as well.
3.) In the "Pay with Debit or Credit Card" screen you just fill out what is asked, submit, and you have paid your deposit(s)!
Deposit Payment for One Person
Deposit Payment for TWO People
AXCS Lodging Package Terms & Deadlines (last update June 8)
Note: AXCS urges all skiers to have travel insurance to protect your trip investment, particularly once we approach various hotel cancellation deadlines!
-> If you cancel at any point, and for any reason, between July 4 and August 31 , you will be refunded all but $60 (per person) of your deposit.
-> If you cancel at any point between September 1 and October 31, you will be refunded all but $100 (per person) of your deposit.
==>>> For cancellations as of November 1 until planned late February arrival in Tromsø, AXCS will retain a minimum $160 amount per person of deposits or final payments (a portion of that amount may be tax deductible) -- PLUS -- lodging property cancellation penalty policies to be enforced as follows....
Currently AXCS has not been given specific hotel property cancellation penalty amounts and dates. AXCS will post the amounts and dates as soon as they are made public.
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Notable note about all Terms & Conditions:
-> AXCS does have the ability to change your booking room status (for example, double booking changed to a single) or replace your booking (or a roommates booking) with other skiers without penalties up until the final 7 days prior to arrival. As soon as you suspect or know that you need to make changes in your booking, please notify AXCS National Director J.D. Downing ASAP so that he can try and help to reduce your penalty exposure.
-> AXCS is currently confirming the latest that exact dates of arrival and departure can be modified with all Team USA reservations. We know that date modifications can be made up until at minimum October 31 with zero penalty applied.
Additional note about Emergency Event Scenarios
Neither AXCS nor the World Masters Association (WMA) can anticipate every possible global contingency that could potentially impact the viability of the MWC taking place as scheduled. In the simplest possible terms, over the next year there will be a shared level of risk between the MWC Organizing Committee, WMA, AXCS, and every USA skier making travel plans.
To protect the interest of all organizations and individuals in worst case scenarios, WMA has contractual language built in for a partial or full refund of MWC entry fees (depending on the scenario). But when it comes to travel expenses, options for refunds or credits with airlines, ground transport, and lodging providers will entirely depend on the policies of each contracted entity.
AXCS urges all members and family members participating in MWC trips and lodging packages to familiarize yourself with all terms, deadlines, and cancellation requirements for all phases of your trip. Whenever possible, you are urged to purchase travel insurance, build in flexibility (for example, worst case flight scenario options), and make purchases with the option for refunds or credits in worst case situations.
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